Executive Assistant
Company: SupportFinity---
Location: San Francisco
Posted on: October 17, 2024
Job Description:
About GreystarGreystar is a leading, fully integrated global
real estate company offering expertise in property management,
investment management, development, and construction services in
institutional-quality rental housing, logistics, and life sciences
sectors. Headquartered in Charleston, South Carolina, Greystar
manages and operates more than $290 billion of real estate in 247
markets globally with offices throughout North America, Europe,
South America, and the Asia-Pacific region. Greystar is the largest
operator of apartments in the United States, manages more than
857,400 units/beds globally, and has a robust institutional
investment management platform comprised of more than $76 billion
of assets under management, including over $34 billion of
development assets. Greystar was founded by Bob Faith in 1993 to
become a provider of world-class service in the rental residential
real estate business. To learn more, visit www.greystar.com.Job
Description SummaryProvides administrative support to the Executive
Director and/or other senior managers in the Division, department,
and/or city office, coordinates and manages the scheduling of
business meetings, conference calls, appointments, and other
events, and acts as the liaison between the Executive Director and
other members of the Executive team and team members, and others
inside and outside of the Company.Job Description
- Maintains calendars for events and appointments for the
Executive Director and/or other senior managers within the
Department or city office by scheduling calls, appointments, and
meetings, securing meeting space and meeting facilities, resolving
scheduling conflicts as necessary to ensure effective use of time
and resources, and preparing meeting materials and communications
to attendees.
- Manages the daily schedule and calendar for the Executive
Director by reviewing and preparing for planned meetings and
events, gathering materials, documents, and other materials needed
in advance of the event, and being available as needed for
follow-up and assistance during the scheduled event.
- Makes travel arrangements for the Executive Director, external
consultants, visitors, dignitaries, and others as needed by making
reservations and purchasing tickets, making hotel, rental car, and
other travel accommodations, ensuring that materials and resources
are available at destination locations, resolving travel-related
conflicts or scheduling changes, and completing and submitting
expense reports in a timely fashion.
- Prepares proposals, presentations, memos, e-mails, reports,
spreadsheets, letters, and other documents for internal and
external distribution by drafting, proofreading and spell-checking
documents, creating graphs, charts, and other graphic enhancements,
and overseeing production, packaging, and distribution to
appropriate audiences and recipients.
- Reviews and/or assists in preparing budget, financial, and
other administrative documents by analyzing and evaluating
information, reconciling statements and documents, and coordinating
with other department heads to discuss resource needs, issues, and
questions.
- Participates in or completes special projects and other
assignments by planning and coordinating tasks and activities with
other team members, contracting with vendors, service providers,
and other internal or external resources as needed, leading and/or
participating in meetings, and following through to complete
specific tasks and activities.
- Oversee and manage the day-to-day operation of the office by
handling incoming and outgoing mail and packages, maintaining an
appropriate inventory of and ordering office supplies, coordinating
with building and facilities management to maintain the work
environment, setting up and taking down meeting rooms, maintaining
files and records, and welcoming visitors and guests.
- May directly supervise one or more Receptionists/Administrative
Support team member(s).The salary range for this position is
between $80,000.00 - $115,000.00.Additional Compensation:
- Corporate Positions: In addition to the base salary, this role
may be eligible to participate in an annual bonus program based on
individual and company performance.
- Onsite Property Positions: In addition to the base salary, this
role may be eligible to participate in weekly, monthly, and/or
quarterly bonus programs.Robust Benefits Offered*:
- Competitive Medical, Dental, Vision, and Disability & Life
insurance benefits. Low (free basic) employee Medical costs for
employee-only coverage; costs discounted after 3 and 5 years of
service.
- Generous Paid Time off. All new hires start with 15 days of
vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus
your birthday off after 1 year of service! Additional vacation
accrued with tenure.
- For onsite team members, onsite housing discount at
Greystar-managed communities.
- 6-Week Paid Sabbatical after 10 years of service (and every 5
years thereafter).
- 401(k) with Company Match up to 6% of pay after 6 months of
service.
- Paid Parental Leave and lifetime Fertility Benefit
reimbursement up to $10,000 (includes adoption or surrogacy).
- Employee Assistance Program.
- Critical Illness, Accident, Hospital Indemnity, Pet Insurance
and Legal Plans.
- Charitable giving program and benefits.
- Benefits offered for full-time employees. For Union and
Prevailing Wage roles, compensation and benefits may vary from the
listed information above due to Collective Bargaining Agreements
and/or local governing authority.Greystar will consider for
employment qualified applicants with arrest and conviction
records.
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Keywords: SupportFinity---, Daly City , Executive Assistant, Other , San Francisco, California
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